ONESOURCE | E-INVOICING

A compliant e-invoicing solution, purpose-built for VAT in Saudi Arabia

Accurate, effortless e-invoicing from the first time.
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Electronic invoicing (e-invoicing) becomes mandatory in the Kingdom of Saudi Arabia with Phase 1 coming into effect from 4 December 2021. 

Under this first phase of the new regime, taxpayers must be able to generate and store Tax Invoices as well as Credit / Debit Notes electronically using a fully compliant software system. As this is a 2 phase process companies must ensure they are compliant from the start.

E-invoicing Compliance

Who does this apply to?

All taxpayers (excluding non-resident taxpayers) and any other parties issuing tax invoices on behalf of suppliers subject to VAT.

Is your business ready?

From 4 December 2021, all impacted taxpayers must comply with the following requirements for Phase 1.

Phase 2 is set to be launched early 2023.

Requirement 1

Stop issuing manual invoices:

Invoices written by hand or created with text editing tools are not considered compliant.

Requirement 2

Use a compliant e-invoicing solution: 

Your technology must meet the requirements and specifications published under the e-invoicing laws and regulations issued by the Zakat, Tax and Customs Authority (ZATCA).

During Phase 1, your e-invoicing system must be able to: 

  • Generate e-invoices with the required elements including QR codes
  • Timestamp the e-invoice copies archived in the solution

Requirement 3

Ensure your e-invoicing solution prohibits: 

Uncontrolled access, software time change, tampering of e-invoices or logs, and multiple invoice sequences.

Requirement 4

e-invoices must include the required additional fields: 

  • Tax Invoices must include the buyer’s VAT registration number if the buyer is a registered VAT taxpayer, in addition to the invoice type description as a title. A QR code can be added (this is optional).
  • Simplified Tax Invoices must include a compliant QR code, in addition to the invoice type description as a title.

Ensure full compliance with ONESOURCE e-invoicing

Thomson Reuters ONESOURCE offers an end-to-end solution for managing Indirect Tax in MENA, including ONESOURCE Determination, ONESOURCE Indirect Tax Compliance – and now: ONESOURCE e-invoicing. Our solutions can be used individually or combined for end-to-end automation and accuracy, every time.  Allow Thomson Reuters to help deliver a complete offering for Phase 1 and future proof your business for Phase 2.

Benefits of a ONESOURCE e-invoicing solution

Compatible

Integrates seamlessly with your existing ERP platforms and other business systems to improve data accessibility, accuracy and transparency. Our solutions are on premise and ensures your data resides in KSA. 

Compliant

Generates Tax Invoices and associated Debit / Credit Notes with all the mandatory fields, including QR Codes for Simplified Invoices, as required by ZATCA. This is generated in Arabic, English or bilingual versions.

Certified

The solution provides a robust audit defense and includes a mechanism that allows detection of any data intervention or manipulation. It also complies with the data residency and data security requirements in Saudi Arabia, as well as International standards (OWASP certified).

Custom-built

Developed specifically to meet evolving e-invoicing requirements in Saudi Arabia, the solution also draws on our expertise of e-invoicing implementations in other jurisdictions, including India. We have the flexibility to develop invoice formats in your size and company colour scheme.

Next Steps

Once you are confident that your business and systems are ready for Phase 1 compliance, it is advisable to begin preparing for Phase 2, which will require integration of your electronic system with the Tax Authority Portal. This phase will be implemented in stages by targeted group of taxpayers.

Prepare now for Phase 2 to ensure you are regulation ready ahead of time

See how ONESOURCE E-invoicing works

How can we help your business?

Thomson Reuters ONESOURCE offers best-in-class solutions for every aspect of Indirect Tax in the MENA region and beyond. Contact us today to discuss your unique requirements.

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